Contracts

The purpose of a Contract is to protect all parties involved in a specific event or function.

The parties referred to are:

• the Client
• the Vendors
• the Venue and
• the Event Planner

A Contract helps eliminate miscommunication, and provides for options, in the event that and agreed upon detail, is not performed.

Creativity is important

Creativity is essential when planning an event.  That creativity allows an  idea  to be transformed into something tangible, from developing a unique theme for a party to coming up with an affordable decorating solution that meets a small budget. 

At times, inevitable problems that arise during even the most diligently, professionally planned events. In this scenario, creativity takes shape in the form of problem-solving. 

Being able to think creatively to develop solutions to problems can positively impact the success of your event.

An Event Planner must be able to Multitask

Success lies in the ability to prioritize and focus on each task in that priority order without becoming distracted by other things that need tending to or becoming overwhelmed by the numerous things that need your attention. Staying calm, focused and flexible are attributes of the successful multitask-er.

There are numerous tasks being managed at various stages of the event planning process, and that may be for just one event. Add multiple events in the planning stages all at once, and the result is a juggling act. 

A Successful event planner needS to know how to effectively multitask and keep many aspects of the event moving along simultaneously without any of those tasks falling by the wayside.

An Event Planner must be an Excellent Communicator

Being able to effectively communicate thoughts and ideas is a very practical skill that is used on a day-to-day basis by event planners of all experience levels.

In event planning, miscommunication can result in numerous problems for both the event planner and the client, and a simple misunderstanding can have catastrophic results.

The art of effective communication skills are  used in planning events in a variety of ways, here are a few examples:

  Verbal communication:

• The ability to explain the scope and purpose of an event
• The ability to effectively communicating your ideas to a supervisor, client or vendor
• Being able to skillfully negotiate hotel rates, contract details, or extras from a vendor

Written communication:

• writing event proposals for a prospective client
• writing contracts with clients and vendors
• creating materials to market your firm
• drafting thank you notes to guest speakers and VIPs

An Event Planner should be Personable

There is one thing that all events have in common - People. 

In the process of planning the event, we have to work with, and interact with - People,  

It is important therefore that successful Event Planners be personable, good conversationalist and excellent listeners, as this is a very social profession.

Understanding people and enjoying talking to them are part of the job.

Being personable is a must when tackling one of these common event planning tasks:

• Meeting with vendors
• Pitching your event ideas to a prospective client
• Networking anytime and anywhere
• Working your event and interacting with guests and workers
• Supervising event staff

No one wants to work with or assist someone who is difficult to talk to, hard to understand or rude and unprofessional in any way, and therefore it is important to know how to be able to connect with different personalities.

The Event Planner must be highly organized

The success in Event Planning is in details. Monitoring multiple vendors, numerous tasks and constantly changing to- do- lists, while keeping your client happy, can be a  daunting and challenging task.  

Some Events depending on their nature, take more than a year to plan for e.g Annual Conferences, and as such require the Planner(s) to stay organized over the long haul.

There are event Planning tools which can aid in accomplishing this task such as :

• Event Planning Checklists that are customized for each event 
• Software that tracks registration 
• templates for forms and spreadsheets.

Decorations/Accessories

We have the following items available for Rental to Decorators and also DIY persons

• Vases
• Tulip
• Martini  Glasses 20 & 16 inch
• Oversized Wine Glass
• Eifel Tower
• Center Pieces
• Gold & Crystal
• Silver & Crystal
• Manzanita Trees (Silver & Gold)
• Candle Holders
• Table Number Holders
• Wooden Pillars
• Light up Pillars
• Arch
• Fabric for Draping (Variety of Colors)
• Sheppard Hooks
• Aisle Markers
• Chargers
• Votive Glasses

and an assortment of other items

Make a Budget

When the actual planning of the event gets started, we tend to get all excited and want to add lots of different aspect to the package.

Its very important though to have a Budget to work with, which can be used as a measuring stick, or check guard, to help determine which items we can actually include, or those that we need to cut off

Items Available for Rental- Linen

We have available for rental a wide variety of colors in

• Cloth Napkins
• Table Cloths ( Round & Rectangular)
• Table Runners
• Embroidered Overlays
• Chair Covers (Spandex) Ivory, White & Black
• Chair Covers (Polyester) Black
• Skirting (Pleated) Assorted colors
• Rosettte Overlays
•  Napkin Rings
• Chair Ties

Decorator & Event Coordinator

Here's another on for your comments and feedback.

What's the difference between the role of the Decorator and the Event Coordinator?

Looking forward to your comments

Event / Wedding Planner

What is the role of the Event / Wedding Planner?

Can I get some feedback on this one?