Contracts

The purpose of a Contract is to protect all parties involved in a specific event or function.

The parties referred to are:

• the Client
• the Vendors
• the Venue and
• the Event Planner

A Contract helps eliminate miscommunication, and provides for options, in the event that and agreed upon detail, is not performed.

Creativity is important

Creativity is essential when planning an event.  That creativity allows an  idea  to be transformed into something tangible, from developing a unique theme for a party to coming up with an affordable decorating solution that meets a small budget. 

At times, inevitable problems that arise during even the most diligently, professionally planned events. In this scenario, creativity takes shape in the form of problem-solving. 

Being able to think creatively to develop solutions to problems can positively impact the success of your event.

An Event Planner must be able to Multitask

Success lies in the ability to prioritize and focus on each task in that priority order without becoming distracted by other things that need tending to or becoming overwhelmed by the numerous things that need your attention. Staying calm, focused and flexible are attributes of the successful multitask-er.

There are numerous tasks being managed at various stages of the event planning process, and that may be for just one event. Add multiple events in the planning stages all at once, and the result is a juggling act. 

A Successful event planner needS to know how to effectively multitask and keep many aspects of the event moving along simultaneously without any of those tasks falling by the wayside.

An Event Planner must be an Excellent Communicator

Being able to effectively communicate thoughts and ideas is a very practical skill that is used on a day-to-day basis by event planners of all experience levels.

In event planning, miscommunication can result in numerous problems for both the event planner and the client, and a simple misunderstanding can have catastrophic results.

The art of effective communication skills are  used in planning events in a variety of ways, here are a few examples:

  Verbal communication:

• The ability to explain the scope and purpose of an event
• The ability to effectively communicating your ideas to a supervisor, client or vendor
• Being able to skillfully negotiate hotel rates, contract details, or extras from a vendor

Written communication:

• writing event proposals for a prospective client
• writing contracts with clients and vendors
• creating materials to market your firm
• drafting thank you notes to guest speakers and VIPs

An Event Planner should be Personable

There is one thing that all events have in common - People. 

In the process of planning the event, we have to work with, and interact with - People,  

It is important therefore that successful Event Planners be personable, good conversationalist and excellent listeners, as this is a very social profession.

Understanding people and enjoying talking to them are part of the job.

Being personable is a must when tackling one of these common event planning tasks:

• Meeting with vendors
• Pitching your event ideas to a prospective client
• Networking anytime and anywhere
• Working your event and interacting with guests and workers
• Supervising event staff

No one wants to work with or assist someone who is difficult to talk to, hard to understand or rude and unprofessional in any way, and therefore it is important to know how to be able to connect with different personalities.

The Event Planner must be highly organized

The success in Event Planning is in details. Monitoring multiple vendors, numerous tasks and constantly changing to- do- lists, while keeping your client happy, can be a  daunting and challenging task.  

Some Events depending on their nature, take more than a year to plan for e.g Annual Conferences, and as such require the Planner(s) to stay organized over the long haul.

There are event Planning tools which can aid in accomplishing this task such as :

• Event Planning Checklists that are customized for each event 
• Software that tracks registration 
• templates for forms and spreadsheets.

Decorations/Accessories

We have the following items available for Rental to Decorators and also DIY persons

• Vases
• Tulip
• Martini  Glasses 20 & 16 inch
• Oversized Wine Glass
• Eifel Tower
• Center Pieces
• Gold & Crystal
• Silver & Crystal
• Manzanita Trees (Silver & Gold)
• Candle Holders
• Table Number Holders
• Wooden Pillars
• Light up Pillars
• Arch
• Fabric for Draping (Variety of Colors)
• Sheppard Hooks
• Aisle Markers
• Chargers
• Votive Glasses

and an assortment of other items

Make a Budget

When the actual planning of the event gets started, we tend to get all excited and want to add lots of different aspect to the package.

Its very important though to have a Budget to work with, which can be used as a measuring stick, or check guard, to help determine which items we can actually include, or those that we need to cut off

Items Available for Rental- Linen

We have available for rental a wide variety of colors in

• Cloth Napkins
• Table Cloths ( Round & Rectangular)
• Table Runners
• Embroidered Overlays
• Chair Covers (Spandex) Ivory, White & Black
• Chair Covers (Polyester) Black
• Skirting (Pleated) Assorted colors
• Rosettte Overlays
•  Napkin Rings
• Chair Ties

Decorator & Event Coordinator

Here's another on for your comments and feedback.

What's the difference between the role of the Decorator and the Event Coordinator?

Looking forward to your comments

Event / Wedding Planner

What is the role of the Event / Wedding Planner?

Can I get some feedback on this one?

Make Lists

It's so important to write everything down , because as the event gets closer, things get busy and lots of things not written down can slip "through the cracks'. 

It is important not to rely on one's memory for things to be done.

Make a check list.

Advantages of taking your Rental Items from one (1) Place

On many occasions clients  take their rental items from different  suppliers, and in many cases the price difference is negligible.

Experience would show that   its better to take your items from one place, as it eases up the pick up, before the event, and lessens the hassle of items to be sorted and returned to different places after the event.

Importance of Budgeting for an Event

The Importance of Budgeting for an Event

A Budget is very important to any event. Events incur costs, and as soon as you say 'ah want' 

costs begin to rise.  It is important to manage your wants and needs with your pocket.

Many times people plan events based on ideas they have seen on television or magazines 

and try to pursue fulfilling the experience.  They are usually way above what they 

can afford, and thus cause frustration to the decorators and event coordinators.

Plan your events in accordance with your pocket... Count the cost before building the house 

There's a Cost to Cutting Cost 

Normally when events are being planned, there is always an underlying understanding that cost must be controlled, as resources are limited.   Sadly, the area that this is most effected is the Service.  

It is usually thought that friends and family will pick up this area, but in many cases, this is the reason why mishaps occur, and some aspect of the event is compromised. 

Cutting cost on Service Staff can cause the  experience of you and your guests to be belittled.  it has been proven time and time again, that the people who "come and perform" are the people who are paid.

Feel free to call us to serve your function.  We are a "One Stop Shop", and "we meet all your Party needs".

Provision of the items needed..... Cutlery, Crockery, Glassware, Tablecloths, Napkins, Chair covers, Ties,Centerpieces, Service Staff, and..... We Cater too!!!!

Any of the Services can be accessed separately. 

Rental items available - Food Service

          

Semi Square Dinner & Dessert Plates

Basic Cutlery

Glassware

    

Half Size Food Pans

                   

   
Complete Chafing Set

Soup Kettle

URN/Hot Water Keeper

       
Food Tote /Food Pans

Food Totes/Insulated Food Carriers

        

Round Serving Trays

Stock Pot

Oval Serving Trays

Bar Tray & Rock Glass

Juice Dispenser

4 Inch Food Pan with Flat Cover

2 Inch Food Pan w /Cover

Ice Bucket with Scoop

                 
  

Introduction

Hi,

I'm Ms Sparkle, and my business is Rentals, Catering, Event Planning, Decorations and all related services.  The Actual Business name is AJ's Catering and Event Rentals.

I'm going to share what we do,  some Tips on "how to do".. a few things , as well as  hear  your thoughts , entertain your questions and hopefully we'll all learn  something new as we share on my blog.


So..... welcome to Events Rentals  Planning Tips forum....lets blog!!!!!

Financial Planning for your Event

When planning an event, like Birthday Party,  Anniversary Celebration or a Wedding, it is advisable to start putting funds away/saving towards the event, put funds in an interest bearing account, in order to avoid as much as possible having to take a loan to fund it.   If you are having alcohol at your event you can start purchasing in small amounts as this will drastically reduce your cost as you go along.

It is also advisable, as much as is possible to avoid holding your event around Christmas time, as the price of food is elevated, items are scarce, and dumping is done by businessmen.

About AJ's Catering and Event Rentals

Add caption

AJ's Catering & Event Rentasl Service has been in operation for over 17 yrs, and has serviced many weddings, meetings, parties, luncheons, BBQ’s, dinners and breakfasts.

We rent crockery, cutlery, glassware, food warmers, warmer bins, coolers, urns, bread baskets, tablecloths, napkins, chair covers (both polyester & spandex), Tie Backs, Pillars, Centerpieces, Vases, and all items to make your function a memorable experience. 

We provide Decoration Services, Bar Personnel and Food Service Staff for your functions.
We DO NOT RENT CARS, TABLES, TENTS OR CHAIRS

Type of Events

What is an Event?

An event is any planned Social or public occasion.  That said it is safe to then conclude that there are many , and several types of events. Let's list a few:

• Birthday Party
• Anniversary Celebration
• ThanksgivingCelebration
• Graduation
• Weddings
• Funerals

There are many more but those will suffice for the moment.

Anniversary Celebration






Birthday



  


Wedding